REGULATION OF THE PROJECT BOARD
I. General
1. The Project Board (further referred to as the PB) is set up in order to provide assistance in implementing the ENVSEC Initiative (Environment and Security Initiative) “Strengthening Coordination of Project Formulation and Mobilization of Resource for Sustainable Radioactive Waste Management in Central Asia” Project, (further referred to as the Project).
2. The PB consists of official governmental representatives from the Kyrgyz Republic, Republic of Kazakhstan, Republic of Tajikistan and Republic of Uzbekistan (to be agreed) and a UNDP representative (to be agreed). ENVSEC National Focal Points in Kazakhstan and Tajikistan will also be members of PB.
3. The Chair of the Project Board is the Advisor to the Prime-Minister of the Kyrgyz Republic.
4. The Chair and members of the Project Board work on a voluntary basis.
5. The PB utilizes national legislation in the radioactive waste management area, Agreements between the United Nations Development Programme and the Governments of the Central Asian countries and the Joint Declaration of the Delegations of the Republic of Kazakhstan, the Kyrgyz Republic, the Republic of Tajikistan, the Republic of Uzbekistan, UN system Agencies, IAEA, OSCE, European Community, EBRD and EurAsEC adopted by participants in the International High Level Forum on 29th June 2009 in Geneva and other international agreements.
II. Objectives, functions and working procedure of the Project Board
6. The main objectives of the PB are:
- providing support to the Project’s activities in setting up a Project Formulation and Coordination Support Unit;
- providing support to develop a Project to solve issues related to improving sustainable radioactive waste management policy;
- reviewing and approving the Project’s Annual Work Plan;
- assessing the Project’s activities.
7. In order to fulfill its objectives the PB:
- monitors Project implementation;
- develops recommendations on Project implementation;
- adopts resolutions and decisions on Project activity;
- reports to the ENVSEC Initiative Board.
8. The PB has the right to hear presentations and reports by the Project Manager and other Project specialists at their meetings
9. The PB interacts with appropriate state management bodies, scientific and educational institutions, local government bodies and international organizations while fulfilling its objectives and scope of work.
10. PB meetings are held at least once a year.
11. Representatives of national state bodies and local self governments, international organizations, the mass media, public organizations and unions can be invited to PB meetings.
12. A PB meeting shall be deemed valid if more than 50% of its members are present.
13. PB decisions are deemed approved if no less than 50% of all the members present at meetings vote in favor and then the decisions are sent to the ENVSEC Initiative Bratislava Office and to the UNDP Resident Representative in Kyrgyzstan.
14. The Minutes are signed by the Chair of the PB and the Project Manager, who fulfills the duties of PB Secretary. In the event of the Chair’s absence, decisions of the PB are signed by his/her Deputy, who in agreement with other PB members can be appointed as a Chair of the PB.
15. The Agenda and relevant material to be discussed at the next PB meeting are forwarded to PB members 10 days before the meeting itself.
16. Documents prepared for review and agreement by PB members between PB meetings can be distributed by e-mail, courier service and other communications means. The decision of individual PB members on the provided documentation shall be sent in not more than 7 days.
17. In the event of an PB member being absent with a reasonable excuse, his/her authorities can be delegated to another person in charge of the body that the PB member represents, providing the PB Secretary has been notified beforehand.
18. All expenses, related to holding PB meetings, are paid by the Project as laid down in the budget
III. Project Board member
Republic of Kazakhstan: Mr. Aleksandr Bragin, Director of International Ecology Conventions and Agreements Department of the Environment Ministry of the Republic of Kazakhstan, phone: +7 7172 74 00 65
Kyrgyz Republic: Mr. Usen Usupov, EurAsEC Resident Representative, phone: +996 555 950 170
Republic of Tajikistan: Mr. Ulmas Mirsaidov, Director of Nuclear and Radiation Safety Agency under Academy of Science of the Republic of Tajikistan, phone: +992 37 227 77 91
Republic of Uzbekistan: Mr. Halbay Halilov –Head of industrial inspectorate on atomic supervision of State Inspectorate “Sanoatkontehnazorat”, Tel: +99871 2441317, +99871 2443340